Procurement Advisory for the Public Sector

High Stakes Procurement | Procurement Transformation | Procurement Systems | Contract Management

Public sector procurement presents unique challenges. Not only is there the constant pressure to buy better and smarter in a high risk, high stakes environment but the function is often burdened with compliance requirements and red tape .

This can be further compounded when suppliers fail to deliver the expected performance or worse end up in dysfunctional contract relationships.

Our deep expertise gained in public sector procurement over the last 20 years makes us highly effective at assessing the situation, problems and needs of your contracts, procurement functions, processes and teams.

You'll have access to the best possible advice and support, transferred to your team and underpinned by a customised methodology that ensures genuine long-lasting practical results.

Case Studies

Resources

Is your organisation or procurement team facing the following challenges?

Tasked with buying complex services we don't have any expertise in
Forced to procure within unreasonable timeframes
The stakes are high and we don't feel our team has the expertise to get this right
Our procurement processes are just too complicated, time consuming, prone to errors
We don't have time to proactively fix the problems and are constantly expected to do more with less
My team members lack the strong procurement capabilities required now and into the future
Our contracts and suppliers continually under-perform and give my team headaches
Procurement data is too poor for meaningful spend analysis
Our procurement systems are not fit for purpose for the public sector

We help Government agencies and their teams:

Gain confidence and access deep expertise to tackle high stakes procurement in any category
Deliver projects with less risk and in less time by streamlining systems and processes
Competently handle the most complex of projects thrown at them
Elevate the standing of the role of procurement within the organisation
Implement better practice procurement, contract and performance frameworks
Fix existing dysfunctional contracts and relationships with suppliers
Improve existing procurement systems
Guide teams when selecting and implementing new procurement systems so they work in the public sector

We do this by:

Adding our team of industry leading experts to your project team for rapid up-skilling of procurement capability
Diagnosing problems with your contracts, systems, process and capabilities and implementing better practice
Streamlining existing processes, policies and templates
Using artificial intelligence to categorise spend and use our experience to predict where savings are possible
Managing individual or ongoing high stakes procurement projects on your behalf
Train and coach your team and transferring knowledge across the whole contract life-cycle
Providing end to end change management support for procurement systems

Our Consulting Services

High Stakes Procurement

In high visibility, high pressure environments teams can sometimes focus on self-preservation and firefighting rather than ensuring that negotiated benefits materialise and risk exposure is minimised.

You can:

Rely on the rigour behind our tried and tested procurement process for a smooth-running and compliant procurement experience
Implement Grosvenor’s best practice contract and performance management frameworks
Outsource all or part of your procurement process to us

Kickstarting careers: Procurement of the Smart, Skilled and Hired Youth Employment Program

Our client recognised the high stakes nature of procuring to-date non-existing services from a non-existing market in rural NSW and engaged Grosvenor to run the end-to-end procurement stream for this program. Instead of detailed specifications, we developed documentation that clearly described what the problems were that YE Program was designed to address and how success will be measured and rewarded.

Procurement Transformation

Transforming the way procurement is done often receives internal resistance particularly if to date it has been ineffectual or an impediment to getting things done.

Our team will:

Assess the procurement capabilities of people, systems and processes. Diagnose exactly where the pain is, what is causing it and then implement the changes with you
Give you the time to focus on the important not only the urgent through improved planning and better category management
Use our artificial intelligence spend analysis tool SPAT to categorise your spend, even if all you have is low quality data
Show you where you can make savings and reduce risk
Streamline procurement policies, processes, guidelines and templates
Coaching and tailored training across the whole contract life-cycle

Procurement transformation increased capabilities by 30%

The client recognised the need to establish a centre-led procurement function to adequately address business risks, legislative requirements and create better procurement outcomes. We identified the right size of the centre-led team, its roles and responsibilities during sourcing and contract management and a detailed implementation plan based on Grosvenor’s Procurement Framework.

Procurement Systems

Chances are your function can be significantly improved through better procurement systems. We offer truly independent and system agnostic advice on how you get more of existing systems and how to drive customer adoption of new systems.

Our offer:

Clearly identify why your existing systems do not deliver the benefits and efficiencies they should. Then we help you implement the fixes
Use artificial intelligence to rapidly understand your spend even if the underlying data is poor
Assess your readiness for the implementation of a new procurement system and develop the business case
Support the change management that is required for any successful eProcurement system

Contract and Supplier Management

More often than not service providers disappoint. Managers end up spending most of their time putting out fires and dealing with poor performance rather than making strategic decisions.

We help you:

Introduce a contract management and supplier relationship management framework to drive the required behaviour from your suppliers
Determine if your contracts are on track and where they are under-performing and get them up to scratch through our contract health checks
Fix a dysfunctional contract or relationship

Revolutionising grant and contract management for SA Health

The project team delivered the strategy to re-align the management of grants and contracts with market requirements, stakeholder expectations and best practice. The strategy was approved by the Chief Executive Officer and his leadership team in early 2019. Grosvenor was retained to implement the elements of the strategy, including a capability uplift in commissioning across the Department.

Insights & Resources

COVID – When procurement became critical

COVID brought many struggles. It was also the time for procurement to shine. Read on to see how procurement functions across Australia quickly adapted and shifted their focus from cost reduction to supply risk mitigation and back to cost reduction.

Choosing a suitable eProcurement system: What others had to learn the hard way

Unfortunately, not all procurement teams get to enjoy full benefits from their technology solutions. Why is that? Learn how to avoid missing out these crucial benefits.

How the public sector shapes up. Why Procurement could not be further away from what is expected of them!

Findings from our industry study, 'What Finanance can (and should) expect of Procurement'; we found that not a single respondent from the public sector said cost was one of the most important area of focus. It wasn’t just cost that public sector procurement teams did not consider to be an important area of focus; again, not a single respondent said that risk reduction was an important area of focus, too.

Category management: Why bother?

Does category management deliver benefits beyond just doing good procurement practice? Does it involve new techniques or practices? Or worse, is it just a fad word to make procurement practitioners or management consultants sound cutting edge?